Schedule interviews and get reminders

The Scheduler in the iPhone and Android apps keeps your upcoming interviews in one calendar and reminds you before each one. Add an interview by forwarding its invitation email, or enter it yourself.

Open the Scheduler

The Scheduler saves your interviews to your Interview Pilot account, so you need to be signed in. Signed out, it shows Sign In Required with Sign In and Register buttons. Create an account or sign in.

To open it, go to the Profile tab and tap Schedule Interviews under Interview Settings.

Interviews you add appear on every phone where you’re signed in to the same account. The Scheduler isn’t available in the Mac and Windows apps or on the web.

Forward an invitation email

Scheduler

Add Interviews

Learn More

Forward your interview invitation emails to:

schedule@mail.interviewpilot.app

Send from:

alex.morgan@example.com

Tip: Save this address to your contacts for quick access

1. Copy the scheduler address

   At the top of the Scheduler, under Add Interviews, tap schedule@mail.interviewpilot.app to copy it.

2. Forward the invitation from your account’s email address

   In your email app, forward the interview invitation to that address. Send it from the email address shown under Send from:, which is the one on your Interview Pilot account. Emails from any other address aren’t processed.

3. Check the Scheduler

   Interview Pilot reads the company, role, date, time, location and meeting link from the email, and adds the interview to your calendar. On iPhone, you also get a notification when it’s added.

For the best results, forward the original invitation, not a reply or a long thread. If the email has no clear date and time, no interview is added. In that case, add it yourself. To read more in the app, tap Learn More on the Add Interviews card.

Add an interview yourself

1. Tap the plus button

   It’s at the top right of the Scheduler.

2. Fill in the details

   Enter the Company and the Date & Time. You can also add the Role, an end time, the Location, a Meeting URL, the Interviewer and Notes.

3. Tap Add

   The interview appears in your calendar.

Use the calendar

• The month calendar shows each interview on its day.
• Below it, Upcoming and Past list your interviews. Upcoming ones show Today, Tomorrow or how many days are left.
• Tap an interview to see its details. Tap the meeting link to join, or use the edit and delete buttons at the top.

Deleting an interview removes it from the Scheduler on all your phones.

Choose when you’re reminded

Each upcoming interview gets two reminders, set the same way for all your interviews:

Reminder	iPhone name	Android name	Default	Choices
A reminder to prepare	Early Reminder	Practice Reminder	1 day before	1 to 14 days before, or Off
A reminder just before it starts	Final Reminder	Interview Alert	1 hour before	10 minutes to 3 hours before, or Off

To change them, go to the Profile tab, tap Notifications, and make sure Enable Notifications and Interview Reminders are on. The reminder choices appear under Interview Reminders. You can also get there from the bell button at the top of the Scheduler.

Each phone sets its own reminders and keeps its own reminder choices. You get reminders on every phone where you’re signed in and have notifications allowed. If reminders don’t arrive, see Notifications and practice reminders.